# Email Patterns and Phrase Bank

Use these as adaptable patterns, not text to copy blindly. Replace bracketed fields with supplied facts only.

## Outreach

Hi [Name],

[One sentence on why you are reaching out]. [One sentence connecting the recipient's context to the reason for writing.] Would you be open to [specific next step]?

Best,
[Sender]

## Follow-up

Hi [Name],

Thanks for [the conversation / the note / the introduction]. I took away [specific point]. As a next step, I suggest [action]. Would [option or timing] work?

Best,
[Sender]

## Project update

Hi [Name],

Quick update on [project]. We completed [progress], and [decision or result]. The main item to resolve is [risk or question]. Could you confirm [specific decision] by [date]?

Best,
[Sender]

## Introduction

Hi [Name 1] and [Name 2],

Connecting you because [specific reason]. [Name 1] is [relevant context]; [Name 2] is [relevant context]. I will leave you both to take it from here.

Best,
[Sender]

## Decline

Hi [Name],

Thank you for thinking of me. I am going to pass because [brief reason]. I wanted to respond directly rather than leave you waiting. I hope [specific useful next step or good wish].

Best,
[Sender]

## Useful phrase choices

- “The main question is…”
- “To keep this moving, could you…”
- “My recommendation is…”
- “I took away three things…”
- “I do not have enough information to confirm that yet.”
- “If that works, I will…”